Leave Piece Direct Terms & Conditions

Definitions:

  • “We/Our/Us” means Aliqua Events Limited (company number 9190528) whose registered office is at  9A Mount Street, Cromer, Norfolk, NR27 9DB & whose correspondence address is 5 Lynn Close Thorpe St Andrew Norwich Norfolk NR7 0WY
  • ‘LPD’ means Leave piece Direct, a company literature distribution service.
  • “You/Your” means the organisation on whose behalf an LPD booking is made
  • “LPD Booking” means a booking for the distribution of company literature to healthcare professional delegates at the named event
  • “Company Literature” means the promotional materials provided by You to Us for distribution at the Event
  • “Event” means the event detailed in the LPD Booking
  • “LPD Fee” means the fee detailed in the LPD Booking
  • “Working Day” means a day other than a Saturday, Sunday or public holiday in England when banks in London are open for business
  • These are the terms and conditions (“Terms”) of Your booking with Us in relation to the Event.

Booking and Fees:

  • By completing a LPD Booking you make an irrevocable booking and we will raise an invoice for the LPD Booking Fee.
  • The LPD Booking Fee must be settled in full within 30 days of the Event
  • If you fail to make any payment due to Us under this agreement by the due date for payment, then, without limiting Our remedies under clause 12 you shall pay interest on the overdue amount at the rate of 4% per annum above HSBC’s base rate from time to time. Such interest shall accrue on a daily basis from the due date until actual payment of the overdue amount, whether before or after judgment. You shall pay the interest together with the overdue amount.
  • All amounts due under this agreement shall be paid by You to Us in full without any set-off, counterclaim, deduction or withholding (other than any deduction or withholding of tax as required by law).
  • We reserve the right to make adjustments to the booking fee at our sole discretion and at any time. A booking fee will not be deemed fixed until a booking is confirmed at which time the fee is fixed unless agreed by both parties.
  • Payment shall be made to Us by BACS transfer unless otherwise agreed with Us. BACS payment details will be provided to you at the point of booking. Should agreement be made for payment by cheque any returned cheques will incur a £25 charge to cover banking fees and administrative costs. In an instance of a second returned cheque, we reserve the right to terminate the arrangement and, if agreed to, we shall insist on future cash or BACS transactions only. Consequently, all bookings and/or transactions and agreements entered into will cease with immediate effect until such time as any and all outstanding monies are recovered in full.

Cancellation

  • We reserve the right to cancel Your booking and will not be responsible or liable for any failure to perform any of our obligations under these. In such cases the LPD Booking Fee will be returned forthwith.

Exclusion and Liability

  • Nothing in these Terms shall limit or exclude Our liability for:
  • death or personal injury caused by Our negligence or the negligence of our employees, agents or sub-contractors; or
  • Fraud or fraudulent misrepresentation.
  • Subject to condition 6.1 We shall not be liable, whether in contract, tort (including negligence), for breach of statutory duty, or otherwise, arising under or in connection with this agreement for:
  • loss of profits;
  • loss of sales or business;
  • loss of agreements or contracts;
  • loss of or damage to goodwill;
  • Subject to clause 6.1 and clause 6.2, Our total liability to You whether in contract, tort (including negligence), for breach of statutory duty, or otherwise, arising under or in connection with this agreement shall be limited to:
  • £600 per claim; and
  • in respect of all claims (connected or unconnected) in any consecutive 12 (twelve) month period, the equivalent of the total charges paid by You in that period
  • You will  indemnify Us against all liabilities, costs, expenses, damages and losses (including but not limited to any direct, indirect or consequential losses, loss of profit, loss of reputation and all interest, penalties and legal costs (calculated on a full indemnity basis) and all other reasonable professional costs and expenses) suffered or incurred by Us arising out of or in connection with:
  • your breach or negligent performance or non-performance of this agreement;
  • the enforcement of this agreement;
  • any claim made against Us for actual or alleged infringement of a third party’s intellectual property or moral rights arising out of or in connection with materials supplied by you to Us

Written Material

  • A maximum of two pieces of company literature may be submitted for distribution to health care professional delegates at the event per LPD booking.
  • The LPD service is purely distribution and We will not enter into any promotional or non-promotional conversation with event delegates relating to any company literature you submit for distribution.
  • As part of a LPD booking We may offer you with the opportunity to provide information and images for inclusion within both the compendium associated with the Event and also on our website (www.aliquaevents.co.uk) under the Support Partners biography section.
  • A company logo or brand image (“the Logo”) must be provided to Us for inclusion within the Event compendium, on our website www.aliquaevents.co.uk and any other reasonable Event related material at least 20 Working days prior to the Event if we do not already hold this on file
  • The Logo must be supplied to us in PDF format unless otherwise agreed with Us.
  • By submitting the Logo you give Us a non-exclusive licence to utilise and reproduce the Logo for the purposes set out at 7.2.
  • You may provide us with the details of up to two representatives in connection to the LPD booking the scope and the level of detail required is wholly within our discretion and may include but not be limited to, representative(s) name, Company name, contact details (email and telephone) and therapy area/s they work in and may include a photograph of the representative
  • The company literature and representative(s) information as detailed in 7.5 must be provided in writing to us at least 5 Working days prior to the Event if this has not already been submitted to Us
  • The information supplied may also be used in the Support Partners section of www.aliquaevents.co.uk which includes a ‘contact me’ facility enabling a meeting attendee to e-mail your representative(s) and by supplying such information you consent to contact being made by attendees at an Event or other registered visitors to our website.
  • It is your responsibility to ensure any and all information supplied to Us is accurate and current
  • The photograph(s) must be appropriate in content and in PDF format.
  • We agree only to use the information and photograph in connection with the Event or your representatives biography on www.aliquaevents.co.uk if such is requested.
  • By supplying information, including personal and photographic information to Us in accordance with these terms and conditions you agree for the publishing and use of such information as detailed above. This agreement also extends to the person/s that information relates to and you warrant you have their agreement and authority to provide such information for the purposes detailed herein.

Data Protection

  • All information provided, collected or stored by Us about or pertaining to You or any of your employees will be treated in accordance with Our data protection policy at all times. By agreeing to these terms and conditions you understand and authorise the information held by Aliqua to be stored processed and reproduced as described above and in accordance with Our data protection policy.
  • Where required Aliqua may share information for regulatory or legal purposes, this may include payment and booking information.
  • Names and some professional information of delegates in attendance at an Event may be forwarded to you or you representative/s. This information is provided for administrative purposes only and permission is not given for its use for marketing purposes. Opportunity will be provided to both sponsors and delegates to make separate arrangements for subsequent meetings and contact.
  • For details of Our data protection policy please see Our website www.aliquaevents.co.uk.

Promotion

  • You may not direct the title, direction or content of the Event. Any mention of any Sponsor, company or their products or services within any presentation is entirely coincidental and is the independent opinion of the presenter and we take no responsibility for such

Authority

  • The person making the LPD booking warrants they have authority to make the commitments stated herein.

Jurisdiction

  • These Terms are governed by English law. You and We both agree to submit to the exclusive jurisdiction of the English courts.

Termination of contract

  • Without affecting any other right or remedy available to it, We may terminate this agreement with immediate effect by giving notice to you if:
  • You commit a material breach of any term of this agreement which breach is irremediable or (if such breach is remediable) fail to remedy that breach within a period of five days after being notified to do so;
  • You repeatedly breach any of the terms of this agreement in such a manner as to reasonably justify the opinion that your conduct is inconsistent with You having the intention or ability to give effect to the terms of this agreement;
  • You act in such a way as to bring Us or our services into disrepute or cause professional embarrassment;
  • You suspend, or threatens to suspend, payment of Your debts or are unable to pay Your debts as they fall due or You admit inability to pay Your debts;
  • You commence negotiations with all or any class of Your creditors with a view to rescheduling any of Your debts, or make a proposal for or enter into any compromise or arrangement with Your creditors other than (if a company) for the sole purpose of a scheme for a solvent amalgamation of that other party with one or more other companies or the solvent reconstruction of that other party;
  • a petition is filed, a notice is given, a resolution is passed, or an order is made, for or in connection with Your winding up other than for the sole purpose of a scheme for a solvent amalgamation with one or more other companies or the solvent reconstruction of that other party;
  • an application is made to court, or an order is made, for the appointment of an administrator, or if a notice of intention to appoint an administrator is given or if an administrator is appointed,
  • an person becomes entitled to appoint a receiver over Your assets  or appoints a receiver over Your assets;
  • For the purposes of this clause material breach means a breach (including an anticipatory breach) that is serious in the widest sense of having a serious effect on the benefit which We would otherwise derive from a substantial portion of this agreement;

Consequences of Termination

  • Any provision of this agreement that expressly or by implication is intended to come into or continue in force on or after termination or expiry of this agreement shall remain in full force and effect.
  • Termination or expiry of this agreement shall not affect any rights, remedies, obligations or liabilities of the parties that have accrued up to the date of termination or expiry, including the right to claim damages in respect of any breach of the agreement which existed at or before the date of termination or expiry.

Third Party Rights

  • No one other than a party to this agreement shall have any right to enforce any of its terms

Confidentiality

  • Each party undertakes that it shall not at any time disclose to any person any confidential information concerning the business, affairs, customers, clients or suppliers of the other party or of any member of the group of companies to which the other party belongs, except as permitted by clause 15.2.
  • Each party may disclose the other party’s confidential information:
  •  to its employees, officers, representatives or advisers who need to know such information for the purposes of carrying out the party’s obligations under this agreement. Each party shall ensure that its employees, officers, representatives or advisers to whom it discloses the other party’s confidential information comply with this clause 15; and
  • as may be required by law, a court of competent jurisdiction or any governmental or regulatory authority.
  • No party shall use any other party’s confidential information for any purpose other than to perform its obligations under this agreement
  • Information provided for the purposes detailed in clause 7 is not regarded as confidential information for the purposes of this clause.